Job title: Office Manager

Department: Office Management

Contract type: Permanent, part-time (3 days per week)

Location: Shoreditch, London- Tues, Weds, Thurs on site

Salary: £18,000 per annum (FTE £30,000)

About us:

We are a collective of four creative agencies (Seen Connects, Seen Presents, Seen-Studios and Stir), operating under one group structure, delivering bold ideas across experiential, influencer marketing, design and PR. Our people and culture sit at the heart of everything we do.

The Office Manager plays a critical role in ensuring our shared environment runs seamlessly, professionally and in a way that reflects our creative, collaborative culture.

About the role:

The Office Manager is responsible for the smooth, safe and efficient running of our shared office space across four agencies.

This role combines operational excellence with people-first thinking. The successful candidate will create an organised, welcoming and well-managed environment where teams can do their best work.

The role requires strong organisation, discretion, initiative and the ability to balance multiple priorities in a fast-paced creative setting.

Key Responsibilities

Office Operations & Environment

• First point of contact for all guests and visitors ensuring a professional and welcoming guests.

• Oversee the day-to-day running of the office across all agencies

• Ensure the workspace is professional, organised, safe and inspiring

• Manage reception, meeting rooms and shared spaces

• Coordinate office layout changes and desk planning

• Maintain office supplies and equipment

• Liaise with building management and external contractors

Facilities & Compliance

• Manage health & safety requirements and documentation

• Coordinate risk assessments and workplace compliance

• Ensure policies relating to workplace safety are upheld

• Oversee maintenance issues and resolution

• Support fire safety, first aid and emergency planning processes

Supplier & Budget Management

• Manage relationships with key suppliers (cleaning, utilities, IT support etc.)

• Monitor office budgets and approve invoices where appropriate

• Identify cost efficiencies without compromising quality

• Negotiate supplier contracts where required working closely with finance.

• Manage office-related invoices in a timely manner.

• Submit CEO expenses when required.

Skills & Experience

• Proven previous experience in an Office Manager or Workplace Manager role (preferably within a creative or fast-paced environment)

• Strong organisational and multitasking ability

• Excellent communication and stakeholder management skills

• Confident working independently and making decisions

• Experience in office refurb (desirable)

• Budget and supplier management experience

• Good working knowledge of health & safety requirement

Personal Attributes

• Proactive, solutions-focused and adaptable

• A confident, hands-on, team player

• Calm under pressure

• Detail-oriented and highly organised

• Approachable and service-minded

• Professional and discreet

• Energetic and proactive

D&I statement:

We are committed to providing an inclusive environment where everyone feels seen, heard

and celebrated. We welcome applications from everyone. If you are invited to an interview, please let us know if there are any reasonable adjustments we can make to best accommodate your needs.